Purpose: To record the movement of equipment between or within areas of the College.

Exceptions: For electronic or computer related equipment, fill out a Computer Equipment Transfer/ Disposal form, if you are unsure, please contact Carol Bevel X 5038 or Tom Sander X 5198.

• Sending Department Name - Fill in with the sending department’s name
• Property Control Number - If the item to be transferred has a property control number on it, fill in this column.
• Description – Fill in with the best description of the item(s) that are being transferred.
• Serial Number – Fill in with the serial number if it can be located on the item. This is important to verify the identity of the asset.
• Pickup Location – Fill in with the location for the item to be picked up.
• Delivery Location – Fill in the location of where the item is being transferred to.
• Receiving Department Name – Fill in with the department name of where the item is being transferred to.
• Contact Person – Fill in the name of the person to contact with questions.
• Ext. – Fill in the number where the contact person can be reached.
• After the above is completed, print at least 2 copies. Both copies must have actual signatures (written and printed). The signatures will be based on your division requirements.
  • One completed copy is to be placed on the item being transferred.
  • The second copy (only one copy please) is to be sent to Carol Bevel (ext. 5038) or Tom Sanders (ext. 5198) in the Business Office.
    • Do not send them to anyone else. Carol or Tom will make the necessary copies and forward to the appropriate department

Continue to the Equipment Transfer Form