PURPOSE: To record the Gift/Donation of items to Amarillo College

1. Department Name – Fill in with the department name that is receiving the donation
2. Department Account Number – Fill in the receiving department account number if known.
3. Property Control Number – Leave blank. Accounting will supply the property control number after receiving the completed form.
4. Description – Fill in with the best description of the item(s) that are being donated.
5. Serial Number – Fill in with serial number.
6. Value – Fill in with the amount that the donor has supplied to you. Accounting will research for the fair market value of the item.
7. Location – Fill in where the donated item will be located.
8. Donor information – Fill in with as much information as possible.
9. Restrictions – If the donor has placed any conditions on the use or disposal of the item mark the first item.
10. Print 1 copy and have the Department, Division and Cabinet Member sign the form. Send to Carol Bevel (ext. 5038) or Tom Sanders (ext. 5198) in the Business Office. Send with the completed form, a copy of any documentation from the donor concerning the donation.

Continue to the Gift/Donation Form