Course Substitution Policy and Procedures for Math Course Substitutions as an Accommodation for Students with DisAbilities

The evaluation process to consider a substitution of a required math course in the core curriculum is the purpose of the Math Course Substitution policy.  The institution will make such an accommodation only when it has been shown that the student’s disability makes completion of the math core requirement impossible and the accommodation does not alter the integrity of the academic program.  The Guidelines set forth by the Texas Higher Education Coordinating Board will be followed to determine appropriate course substitutions and candidates for course substitution eligibility. 

NOTE: Remedial classes are not eligible for course substitutions.  Any course substitution of a core curriculum requirement as an accommodation for a disability is determined on a case-by-case basis. 

Process for requesting a math course substitution as an accommodation:

The student must:

  1. Apply with the disAbility Services office and meet the guidelines for a qualified student with a disability.Policies graphic

  2. Provide the required documentation of the disability related to the course substitution accommodation requested.

  3. Review specific course substitution accommodation needs with disAbility Services.

  4. Complete a course substitution request packet.

  5. Student transcript

  6. Signed release to share information with faculty/staff involved with the determination of the course substitution.

  7. Statement including the following:  How the disability affects you in completing the required Core Curriculum Class.

  8. Accommodations previously used, including tutoring services.

  9. Why you consider the course to be substituted "better" for you to complete. Course to be substituted must meet THECB Guidelines.

  10. Completed  Exception to Curriculum Requirements form.

  11. Submit completed packet to disAbility Services.

Core Course Substitution as an Accommodation Decision:          

Amarillo College faculty/staff needed to consider this request will meet within 15 work days after the request is filed with disAbility Services.  A letter with the decision will be sent to the student with an explanation of the findings within ten days after the meeting.

The decision will include the following information:

  1. Notification of approval / non- approval of the math course substitution.

  2. Explanation of the decision.

  3. Notification that the Core Course Substitution is valid for Amarillo College only.

  4. Notification that the student may appeal the decision if the request is denied.  

Dual Credit Policy

In general, the accommodations are very similar in both environments and are coordinated by the disAbility Services office at Amarillo College.  The procedure for a dual credit student obtaining accommodations is as follows:

  1. The student must contact the disAbility Services office for an appointment.

  2. A meeting is arranged at the disAbility Services office or perhaps by a phone interview.

  3. The student and parent must sign the Request for Documentation and Permission for Release forms provided by the disAbility Services office.  The general information form is either completed by the student or by the disAbility Services official at the initial interview.  The disAbility Services office will request that the appropriate professional, doctor, school, etc., provide documentation of the student's disability and other records as indicated on the Release for Documentation form.

  4. The student will discuss their accommodation needs with the disAbility Services office and an Accommodation Plan will then be emailed to the student through the student’s Amarillo College email address. 

  5. The student will then forward this email and Accommodation Plan attachment to the appropriate dual credit faculty member.

  6. The student should retain a copy of the Accommodation Plan for his records.

  7. The student must request an Accommodation Plan each semester.

  8. The student will also sign an explanation of Testing/Accommodation Procedures and be given a copy for his records. 

Grievance Policy

A student who feels they are not receiving the accommodation requested should be referred to disAbility Services.  The grievance procedures outlined in the Student Rights and Responsibilities manual will be maintained.

Record Retention Policy

The legal retention period as approved by the State is now 10 years total.  We designated the first three years would be stored in the disAbility Services department, the next seven would be kept in the AC record center on the East Campus.

ServiceanimalService and Assistance Animals

Amarillo College is committed to compliance with state and federal laws regarding individuals with disabilities.  All questions regarding service animals should be directed to disability Services, 806-345-5639, fax 806-371-5997, or e-mail.  No documentation will be required to bring service animals on campus, but it is requested that you contact our office so we may confirm the following:

  1. Is the animal required because of a disability?

  2. What work or task has the animal been trained to perform?


By law, a service animal means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.  Other species of animals, whether wild or domestic, trained or untrained, are not service animals.  In some cases, the college may permit miniature horses on campus on a case-by-case basis, consistent with applicable law.

The work or tasks performed by a service animal must be directly related to the individual’s disability.  Examples of such tasks include, but are not limited to: 

  1. Assisting an individual with low vision with navigation;

  2. Alerting individuals who are hard of hearing to the presence of people or objects;

  3. Pulling a person’s wheelchair; or

  4. Providing assistance with stability or balance to an individual with a mobility disability.


Amarillo College may exclude a service animal from campus if its behavior poses a direct threat to the health or safety of others or when its presence fundamentally alters the nature of a program or activity.  Amarillo College may ask an individual with a disability to remove a service animal from campus if the animal is out of control and the individual does not take effective action to control it; or if the animal is not housebroken. 


Amarillo College is not responsible for the care or supervision of a service animal.  Individuals with disabilities are responsible for the control of their service animals at all times and must comply with all applicable laws and regulations, including vaccination, licensure, animal health and leash laws.  A service animal shall be restrained with a harness, leash, or other tether, unless an individual’s disability precludes the use of a restraint or if the restraint would interfere with the service animal’s safe, effective performance of work or tasks.  If a service animal is not tethered, it must be otherwise under the individual’s control, whether by voice control, signals, or other effective means.

Individuals are responsible for ensuring the immediate clean-up and proper disposal of all animal waste.


Federal law allows individuals with disabilities the presence of a broader range of animals (“Assistance Animals”) in public housing as compared with the campus as a whole.  By assistance animal means any service animal, as defined above, as well as an animal needed for emotional support.  An individual may not have an assistance animal as an accommodation.

By law assistance animals may be allowed in public housing

  1. The individual has a disability;

  2. The animal is necessary to afford the individual an equal opportunity to use and enjoy a dwelling; and

  3. There is an identifiable relationship between the disability and the assistance the animal provides.  Assistance animals are NOT allowed in any other university buildings.

Amarillo College does not provide housing sponsored by the college.  Assistance animals are not allowed on campus.