Executive Job Descriptions


RESPONSIBLE TO: The Board of Regents

FUNCTION: To serve as chief executive officer of the College with the responsibility for the formulation and direction of sound policies and practices in all administrative, fiscal, and academic affairs.

DUTIES AND RESPONSIBILITIES: Serves as executive officer of the Board of Regents and is charged with implementing Board policies and regulations. Recommends budget and policy changes to the Board of Regents and keeps them informed of current events relating to education and public affairs. Responsible for sound fiscal management that achieves efficient and effective use of the College's resources. Serves as the key contact person with private, local, and State funding sources. Provides leadership in developing and understanding institutional objectives. Directs the planning efforts of the College toward meeting objectives and community expectations. Contributes to enhancing academic quality through a comprehensive curriculum and a well-trained faculty. Makes hiring selections of key administrative personnel and reviews the hiring selections of other College personnel. Provides the stimulation and resources to other College personnel so that valid programs and procedures are continually developed. Ensures that open communication with the Board of Regents, students, and employees of the College is maintained. Serves as the primary College representative in public activities. Promotes a good working relationship with the business community and governmental and educational agencies. Actively participates in the Texas Public Community/Junior College Association for Presidents.

EDUCATION: Master’s Degree from an accredited institution is required. Prefer a Doctorate Degree from an accredited institution or equivalent education and experience as accepted by the Board of Regents.

EXPERIENCE: Must have at least five years of executive level experience in the public or private sector. Experience in higher education is preferred.

DIRECT REPORTS:  Vice President of Academic Affairs; Vice President for Business Affairs, Vice President of Student Affairs; Chief Information Officer; Chief of Communications and Marketing; Chief of Planning and Advancement; Executive Assistant.


DATE: 02/01/1982 SALARY LEVEL: A- 22
REVISED: 05/01/2009 POSITION NO.: 100001

Any qualifications to be considered as equivalents, in lieu of minimums, require the prior approval of the Board of Regents.

Vice President of Academic Affairs


FUNCTION: To serve as chief academic officer. Serves on the President’s Cabinet to provide overall institutional leadership. Develops and administers policies and procedures for all College academic and career/technical programs. Exercises leadership in the development of goals, objectives, and philosophy of the College.

DUTIES AND RESPONSIBILITIES: Supervises and provides administrative leadership for all academic and career/technical divisions. Provides oversight for hiring and evaluating all faculty and recommends faculty for tenure and promotion. Ensures the quality and effectiveness of academic instruction at the College. Contributes to the development of and allocates instructional resources to support the Amarillo College Strategic Plan. Chairs the Academic Affairs Committee and provides leadership in the development of academic policies, new program development, and revision of instructional program curricula and assures timely and effective instructional program review. Coordinates and supervises the preparation and management of budgets within areas of responsibility and supports the measurement and assessment of student outcomes. Performs other related activities by the President of the College.

EDUCATION: Doctoral Degree from a regionally accredited college or university is required.

EXPERIENCE: Minimum of five years related professional experience that includes a successful records of instructional administration. Successful college teaching experience required. Community college academic administrative leadership and teaching experience preferred.

SKILLS: Must have a demonstrated ability to lead collaborative teams and build relationships with internal and external constituencies. Ability to possess a collegial and open management style, effective interpersonal communication skills and a knowledge of the special challenges of today’s community college student.

DIRECT REPORTS:  Dean of Academic Success; Dean of Health Sciences; Dean of Continuing Education; Dean of Arts & Sciences; Dean of Career & Technical Education; Executive Director-Moore County Campus; Executive Director-Hereford Campus; Associate Vice President for Teaching & Learning; 2-Executive Assistants.

DATE: 09/25/2009   SALARY LEVEL: A-16

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval. 

Vice President of Business Affairs


FUNCTION: To administer all business and business-related functions of the College, develop new sources of funds, determine possible alternative funding methods for accomplishing goals of the College, develop and maintain accounting and fiscal policies adopted by the Board of Regents, serve as Treasurer of The Amarillo College Foundation, and serve as Administrator of the Amarillo College Benefit Program.

DUTIES AND RESPONSIBILITIES: Carries administrative responsibility for the efficient operation of the areas for which these positions are responsible. Maintains and controls budget matters and offers any analyses requested by the Board of Regents or the President. Provides fiscal reports as requested by the administration, the Board of Regents, state agencies, or federal agencies. Handles all contractual matters, grant proposals, and funding agreements for the institution. Handles the legal affairs of the College in conjunction with legal counsel. Submits for bidding and advertising, as required by the law and Board policy, all purchases and contracts for construction and renovation projects. Handles all insurance matters -- property, non-property, and employee group insurance plans. Responsible for all reporting functions to local, state, and national agencies on fiscal affairs. Performs other duties as assigned by the President of the College.

EDUCATION: Bachelor’s Degree in Business Administration with a major in Accounting required. Master’s Degree in Business Administration or CPA designation preferred.

EXPERIENCE: A minimum of five years of experience as the chief fiscal officer for a small community college. If the work experience is below the level of chief fiscal officer, the minimum time would be seven to ten years as the person responsible for all accounting functions in an institution equal to the size of Amarillo College.

DIRECT REPORTS: Associate Vice President of Finance; Director of Physical Plant; Director of Purchasing; Director of Administrative Services/HR; Executive Assistant.

DATE: 09/04/03 SALARY LEVEL: A-16
REVISED: 11/29/10 POSITION NO.: 101201

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval.

Chief of Planning and Advancement


FUNCTION: To provide leadership and management in the areas of institutional effectiveness, assessment, institutional research, resource development, grant/contract compliance and institutional accreditation with the Southern Association of Colleges and Schools Commission on Colleges  (SACSCOC). To fulfill other institutional effectiveness and advancement roles as requested by the President.

DUTIES AND RESPONSIBILITIES: Develops, maintains, and communicates a program of institutional effectiveness appropriate to the College as a whole and to departments or units of the College. Supervises the activities of the Director of Institutional Research, Director of Outcomes Assessments, and all grant officers. Directs the long-range and operational institutional planning processes and systems of the College, including (under leadership of the President) the institutional Strategic Plan. Oversees all institutional effectiveness processes including outcomes assessment, program review and Planning, Evaluation and Tracking (PET). Administers the institutional research program and its role in the completion of state, federal, and other reports and surveys for the College. Manages the institutional development, priorities and activities. Seeks and develops external funding opportunities that fulfill institutional priorities and needs through building relationships with local, state, and federal agencies, private or corporate foundations, corporations, and other appropriate organizations. Oversees the development of the majority of the public and private grant proposals for the College. Manages Perkins grant. Assures compliance with federal and state regulations and institutional commitments made by Amarillo College in its grant or major contract agreements. Serves as the liaison to SACSCOC. Organizes and oversees special projects and reports at the request of the President or Vice President.

EDUCATION: Master’s Degree required.

EXPERIENCE: Required: At least four years of college administrative experience at the department chairman level or higher and experience in resource development required. Experience in institutional effectiveness.

Preferred: Five years administrative experience.

SKILLS: Demonstrated skills in oral and written communication and human relations skills required.

DIRECT REPORTS:  Senior Director of Grants; Director of Institutional Research & Effectiveness.

DATE: 06/05/08 SALARY LEVEL: A-12
REVISED: 11/29/10 POSITION NO.: 101401

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval.

Vice President of Student Affairs


FUNCTION: To be responsible for the leadership, coordination, integration and supervision of student enrollment services, including: Customer Services, Admissions, Registration, Recruitment, Financial Aid, Testing and Community Outreach. The Associate Vice President ensures that the various enrollment services units and other college departments collaboratively produce program outcomes that bring integrated services to students and the community.

DUTIES AND RESPONSIBILITIES: Administers comprehensive student services program within existing College policies and regulations. Develops and administers pertaining to rules on student eligibility questions; advises and enforces college policy relating to admission, registration, enrollment, student services and student discipline. Provides enrollment data to the College administration and outside regulatory agencies. Reports data to federal and state agencies. Establishes procedures and supervises the staff necessary to implement the functions described above. Ensures that the College’s admission policies are followed as set by the College administration and Board of Regents. Responsible for interpretation and application of academic rules and regulations. Interprets and applies U.S. Citizenship and Immigration Services (USCIS) regulations to international student admissions and enrollment. Collaborates with information technology staff and other staff to promote and expand the use of technology in the delivery of advising information, registration, outreach, reporting and other services and programs. Recommends and administers departmental budget; serves on college committees; performs related duties as assigned.

EDUCATION: Required: Master’s Degree required. Preferred: Master’s Degree in Education, Counseling, Student Personnel Services, or other
closely-related area.

EXPERIENCE: At least five years of experience in personnel supervision and administration of a student services unit. Knowledgeable in computer systems and operations. Experience in an educational setting, preferably in a community college. Successful experience working with the public. Excellent communication and mediation skills.

DIRECT REPORTS:  Associate Vice President of Student Affairs; Registrar; Director of Financial Aid; Director of Customer Service; Director of Outreach Services; Recruitment Coordinator; Administrative Assistant I.


DATE: 06/11/08 SALARY LEVEL: A-16
REVISED: 11/29/10 POSITION NO.: 101601

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval.

Chief Information Officer


FUNCTION: To provide vision and leadership at Amarillo College for the planning, implementation and management of communication and information technologies that support learning, teaching and administration.

DUTIES AND RESPONSIBILITIES: Organizes and directs all institutional informational resources of the College, including administrative and academic computing, telecommunications, user training and support, and networking. Develops and manages long-range plans, policies, budgets, facilities, and services. Ensures the acquisition and deployment of institutional information technology resources are effective and efficient. Collaborates with students, faculty, staff and administration, to build team support, and to cultivate a high quality and responsive IT environment. Serves on the President’s Cabinet of the College and assists and supports the college’s strategic plan. Facilitates special technology related projects as needed. Stays current with emerging technologies.

EDUCATION: Master’s Degree required. Bachelor’s Degree with notable experience will be considered.

EXPERIENCE: Five years of progressively responsible experience, including system-wide management of computer resources. Experience in education and learning management systems for online instruction preferred. Special knowledge and skills required in administrative applications (ERP), client based network services, and information technology related policies and security. Must have excellent writing and oral communication skills and the ability to evaluate hardware and software for acquisition.

DIRECT REPORTS:  Assistant Chief Information Officer; Director of ITS Technical Services; Executive Secretary.

DATE: 09/01/94 SALARY LEVEL: A-12
REVISED: 11/29/10 POSITION NO.: 101701

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval.

Chief of Communications and Marketing


FUNCTION: Chief Executive responsible for the marketing of Amarillo College and the operation of Panhandle PBS, the Public Television Station serving the Texas Panhandle and licensed to Amarillo College. Also responsible for the oversight of FM90, the student radio station.

DUTIES AND RESPONSIBILITIES: Creates and executes communication strategies to further the priorities of the institution and preserve a positive public image. Develops, recommends and implements the marketing and communication strategies for the College. Communicates information regarding the College, its mission and achievements to local, regional and state targeted markets. Develops and maintains key relationships with media representatives. Direct responsibilities also include improvement of the College’s external website, supervision of a media department, oversight of Panhandle PBS and FM 90. Performs other duties as assigned.

EDUCATION: Bachelor’s Degree in Journalism, Communications, Marketing, or related field is required. Related Master’s Degree is preferred.

EXPERIENCE: Five years of professional work in public information, journalism, advertising, marketing, or related field. Some community college marketing experience is preferred.

SKILLS: Must be able to demonstrate strong managerial skills and excellent written/oral communication skills. Must possess a comprehensive knowledge of media strategies and processes. Must have an understanding of printing and publication processes. Needs broad understanding of marketing and mass communication utilizing current technologies (including radio, TV, print, web, etc.) Ability to work with diverse personalities and interests. Must have a valid Texas driver’s license. Some weekend and evening work required. Intra/Interstate travel may be required. Ability to work under stress, work independently and as a team member, and deals with people in a professional manner.

DIRECT REPORTS:  General Manager-Panhandle PBS; Director of Content Coordination, Web Design & Graphic Art Coordinator; and Communications Coordinator; Senior Secretary.

DATE: 10/24/07 SALARY LEVEL: A- 12
REVISED: 08/27/14 POSITION NO.: 101800

Any qualifications to be considered as equivalents, in lieu of minimums, require Presidential approval. 

Created By Brenda Waren -- Apr/20/05
Last updated by bcwaren -- Aug/27/14