AC NEWS


ORGANIZATION

Amarillo College Organization Chart


Amarillo College Organization Chart

 

President


Refer to Amarillo College Board Policy Manual
BFA - Qualifications

 

Chief Administrative Officer, Workforce Development


Workforce Development Division Organization Chart #1

Workforce Development Division Organization Chart #2

Manages communications and continuing education offerings for business and industry throughout the service area. Ensures compliance with the Texas Higher Education Coordinating Board (THECB) with regard to continuing education programs. Coordinates College participation with the Panhandle Workforce Development Board. Provides administrative oversight of the Workforce Development Division.

Approved: September 1, 2000

 

Dean of Institutional Advancement


The Dean of Institutional Advancement is to provide leadership and management in the areas of institutional effectiveness, institutional scanning and planning, external resource development, and institutional research. To serve as legislative and community liaison as the President directs, and to fulfill other institutional advancement roles as requested by the President. 

Approved: September 1, 2000

 

Dean of Student Student Services


The Dean of Student Services has primary responsibility for administration of student services functions which include: enrollment management, student recruitment, registration/admissions, financial aid, advising and counseling, testing, career planning and placement, student activities, student organizations, student discipline, occupational safety/environment, and police department. The Dean works with the President and the Executive Committee to ensure the optimal integration of these programs and services with all components of the College.

 

Approved: September 1, 2000

 

Vice President for Business Affairs


The Vice President for Business Affairs is to administer all business and related functions of the college. This officer develops new sources of funds and determines possible alternative funding methods for accomplishing goals of the college and develops and maintains accounting and fiscal policies adopted by the Board of Regents. This officer acts as the Treasurer of the Amarillo College Foundation and the Administrator of the Amarillo College Benefit Program. 


Approved: August 20, 1991

 

Vice President of Academic Affairs


The Vice President of Academic Affairs, as a part of the general administration of the College directly responsible to the President, is the chief academic and student personnel officer of the College. The primary responsibility of this officer is to coordinate instructional functions of the College, to have general charge of the instructional activities of all programs and to be responsible for the results of such activities.

Vice-President of Academic Affairs Organization Chart


Approved: August 20, 1991 
Updated:  May 1, 2011

 

Associate Vice President


The Associate Vice President, as a part of the general administration directly responsible to the Vice President of Academic Affairs, is primarily responsible with coordinating instructional functions of the college and will have general charge of the instructional activities as assigned by the Vice President of Academic Affairs.

Approved:  February 22, 2011
Updated:  May 1, 2011

 

Deans


Deans supervise the division chairs in all aspects of their responsibility, oversee all aspects of operation within the divisions that report to them and serve as administrative assistants to the Vice President of Academic Affairs. In addition, they directly supervise programs and faculty for which there is no designated division/department chair. The basic dean position will be a twelve month appointment. Variations from this basic position must be specifically approved in advance by the Vice President of Academic Affairs. A Dean is an assigned position for an unspecified period of time and is held at the pleasure of the college administration.

Approved:  February 22, 2011
Updated:  May 1, 2011

 

Associate Dean


Under certain circumstances an associate dean may be assigned to assist a dean with the management of specific programs within a Deans area of responsibility. Such assignments must be authorized and approved by the Vice President of Academic Affairs. The responsibilities and compensation, if any, will be determined on a case-by-case agreement reached in consultation with the Dean and Vice President of Academic Affairs. A discrete list of duties and responsibilities will be drawn up for each position. Responsibilities may include any or all of the following as well as those which may be unique to the program. 

DUTIES AND RESPONSIBILITIES:

  1. Recruitment of Part-Time Faculty

a. Recruit and select part-time faculty
b. Orient and train part-time faculty
c. Evaluate part-time faculty 
d. Plan and participate in part-time faculty development

  1. Budget Administration

a. Monitor budgets 
b. Acquire new grants or financial resources 
c. Prepare budgets 
d. Allocate dollars to priority activities

  1. Program Supervision

a. Evaluate staff 
b. Update curriculae/courses 
c. Work in fulfilling Coordinating Board and SACS requirements 
d. Foster good teaching and planning in program 
e. Plan and participate in faculty development 
f. Work with the Curriculum Committee in approving courses

  1. Program Functions

a. Handle student and faculty complaints 
b. Prepare class schedules 
c. Disseminate information in the program 
d. Resolve complaints and disputes 
e. Maintain an Advisory Board 
f. Maintain program equipment

  1. Internship Administration

a. Assist students with internship and training 
b. Maintain internship opportunities

  1. Evaluations

a. Evaluate faculty performance 
b. Supervise student evaluations

  1. Other

a. Advise and counsel students 
b. Handle program paperwork 
c. Prepare program book orders 
d. Make faculty load and registration assignments 
e. Prepare for accreditation and program review 
f. Recruit students

Approved:  February 22, 2011
Updated:  May 1, 2011

 

Division Chairs


Division chairs supervise the department chairs in all aspects of their responsibility, coordinate all aspects of operations within the division, and serve as administrative assistants to the Deans. In addition, they directly supervise programs and faculty for which there is no designated department chair. The basic division chair position will be an eleven-month appointment and requires nine load hours of instruction with a minimum of three in the summer and no overloads. Variations from this basic position must be specifically approved in advance by the Vice President of Academic Affairs. A chair is an assigned position for an unspecified period of time and is held at the pleasure of the college administration. 



Approved: August 20, 1991 
Revised: May 1, 2011

Associate Division Chair


Under certain circumstances an associate division chair may be assigned to assist a division chair with the management of specific programs within a division. Such assignments must be authorized and approved by the Vice President of Academic Affairs. The responsibilities and compensation, if any, will be determined on a case-by-case agreement reached in consultation with the Division Chair, Dean and Vice President of Academic Affairs. A discrete list of duties and responsibilities will be drawn up for each position. Responsibilities may include any or all of the following as well as those which may be unique to the program. 

DUTIES AND RESPONSIBILITIES:

  1. Recruitment of Part-Time Faculty

a. Recruit and select part-time faculty
b. Orient and train part-time faculty
c. Evaluate part-time faculty 
d. Plan and participate in part-time faculty development

  1. Budget Administration

a. Monitor budgets 
b. Acquire new grant or financial resources 
c. Prepare budgets 
d. Allocate dollars to priority activities

  1. Program Supervision

a. Evaluate staff 
b. Update curriculae/courses 
c. Work in fulfilling Coordinating Board and SACS requirements 
d. Foster good teaching and planning in program 
e. Plan and participate in faculty development 
f. Work with the Curriculum Committee in approving courses

  1. Program Functions

a. Handle student and faculty complaints 
b. Prepare class schedules 
c. Disseminate information in the program 
d. Resolve complaints and disputes 
e. Maintain an Advisory Board 
f. Maintain program equipment

  1. Internship Administration

a. Assist students with internship and training 
b. Maintain internship opportunities 

  1. Evaluations

a. Evaluate faculty performance 
b. Supervise student evaluations

  1. Other

a. Advise and counsel students 
b. Handle program paperwork 
c. Prepare program book orders 
d. Make faculty load and registration assignments 
e. Prepare for accreditation and program review 
f.  Recruit students 

Approved:  February 22, 2011
Updated:   May 1, 2011

Department Chairs


Department Chairmen serve as the instructional leader for programs, courses, and faculty in their department and serve as administrative assistants to the Division Chair or Dean. Their general responsibility is to ensure quality of instruction in an efficient and effective manner. They serve as the communication link from and to the department and all other institutional components. They implement decisions which effect departmental operations in a timely and effective manner. 

Department chairmen are ultimately accountable for the quality control of instruction and all department functions.

DUTIES AND RESPONSIBILITIES:

  1. Program Supervision/Development

a.       Advise and counsel students
b.       Assist students with internships and training
c.        Develop new programs and new program opportunities  
d.       Update curriculum and courses
e.       Maintain an advisory board  
f.        Maintain internship opportunities 
g.       Assure compliance with Coordinating Board and SACS requirements 
h.       Maintain department equipment  
i.         Prepare budgets 
j.         Allocate dollars to priority activities  
k.       Design, implement and maintain an advising system utilizing department faculty 
l.         Supervise use of equipment

  1. Planning and Department Development

a.       Recruit and select part-time and full-time faculty 
b.       Plan and participate in part-time and full-time faculty development 
c.        Foster good teaching and planning in the department

  1. Evaluation and Preparation

a.       Evaluate faculty performance 
b.       Make faculty load and registration assignments  
c.        Prepare class schedules 
d.       Distribute teaching assignments equitably 
e.       Inform faculty of teaching assignments as soon as possible

  1. Department Functions

a.       Track student success/failure 
b.       Provide professional service to community agencies and boards 
c.        Attend special programs
d.       Prepare book orders

  1. Advocacy and Dispute Resolution

a.       Work with the Curriculum Committee to approve new courses and curricula 
b.       Make public speaking engagements 
c.        Resolve complaints and disputes

  1. Support Staff Supervision 

a.       Recruit and hire support staff 
b.       Train and supervise support staff 
c.        Evaluate support staff

  1. Reports and Inquiries 

a.       Prepare for accreditation and program review 
b.       Handle correspondence and inquiries 
c.        Make reports to the division chair
d.       Process personnel actions such as sick leave reports and faculty pay status

  1. Instructional Supervision 

a.       Supervise and approve development of syllabi according to institutional guidelines for all courses in the department 
b.       Ensure the subject matter for each course is taught within the guidelines set by the syllabus 
c.        Ensure copies of syllabi are on file in the Division Chairmen and Vice President of Academic Affairs offices

  1. Other

a.       Support new initiatives such as mini-terms, new off campus sites, Saturday and evening schedules and Tech Prep
b.       Supervise the dual credit offerings by the department
c.        Supervise the departmental program offerings by distance learning
d.       Maintain a leadership role in the use of instructional technology
e.       Promote student recruiting efforts
f.        Lead departmental involvement in Workforce Development efforts 

Approved: August 20, 1991
Revised: May 1, 2011

 

Associate Department Chairs


Under certain circumstances an associate department chair may be assigned to assist a department chair with the management of specific programs within a department. Such assignments must be authorized and approved by the Vice President of Academic Affairs. The responsibilities and compensation, if any, will be determined on a case-by-case agreement reached in consultation with the Department Chair, Division Chair, Dean and Vice President of Academic Affairs. A discrete list of duties and responsibilities will be drawn up for each position. Responsibilities may include any or all of the following as well as those which may be unique to the program. 

DUTIES AND RESPONSIBILITIES:

  1. Recruitment of Part-Time Faculty

a. Recruit and select part-time faculty
b. Orient and train part-time faculty
c. Evaluate part-time faculty 
d. Plan and participate in part-time faculty development

  1. Budget Administration

a. Monitor budgets 
b. Acquire new grant or financial resources 
c. Prepare budgets 
d. Allocates dollars to priority activities

  1.  Program Supervision

a. Evaluate staff 
b. Update curriculae/courses 
c. Work in fulfilling Coordinating Board and SACS requirements 
d. Foster good teaching and planning in program 
e. Plan and participate in faculty development 
f. Work with the Curriculum Committee in approving courses

  1.  Program Functions

a. Handle student and faculty complaints 
b. Prepare class schedules 
c. Disseminate information in the program 
d. Resolve complaints and disputes 
e. Maintain an Advisory Board 
f. Maintain program equipment

  1.  Internship Administration

a. Assist students with internship and training 
b. Maintain internship opportunities

  1.  Evaluations

a. Evaluate faculty performance 
b. Supervise student evaluations

  1.  Other

a. Advise and counsel students 
b. Handle program paperwork 
c. Prepare program book orders 
d. Make faculty load and registration assignments 
e. Prepare for accreditation and program review 
f. Recruit students

Approved:  February 22, 2011
Updated:  May 1, 2011

Program Coordinators/Directors


Under certain circumstances a program coordinator/director may be assigned to assist a department or division chair with the management of specific programs within an academic division. Such assignments must be authorized and approved by the Vice President of Academic Affairs.  The responsibilities and compensation, if any, will be determined on a case-by-case agreement reached in consultation with the Department and Division Chairs and Vice President of Academic Affairs. A discrete list of duties and responsibilities will be drawn up for each position. Responsibilities may include any or all of the following as well as those which may be unique to the program. 


DUTIES AND RESPONSIBILITIES:

  1. Recruitment of Part-Time Faculty

a.       Recruit and select part-time faculty
b.       Orient and train part-time faculty
c.        Evaluate part-time faculty 
d.       Plan and participate in part-time faculty development 

  1. Budget Administration 

a.       Monitor budgets 
b.       Acquire new grant or financial resources 
c.        Prepare budgets 
d.       Allocate dollars to priority activities

  1. Program Supervision 

a.       Evaluate staff 
b.       Update curriculae/courses 
c.        Work in fulfilling Coordinating Board and SACS requirements 
d.       Foster good teaching and planning in program 
e.       Plan and participate in faculty development 
f.        Work with the Curriculum Committee in approving courses

  1. Program Functions 

a.       Handle student and faculty complaints 
b.       Prepare class schedules 
c.        Disseminate information in the program 
d.       Resolve complaints and disputes 
e.       Maintain an Advisory Board 
f.        Maintain program equipment

  1. Internship Administration 

a.       Assist students with internship and training 
b.       Maintain internship opportunities 

  1. Evaluations 

a.       Evaluate faculty performance 
b.       Supervise student evaluations 

  1. Other 

a.       Advise and counsel students 
b.       Handle program paperwork 
c.        Prepare program book orders 
d.       Make faculty load and registration assignments 
e.       Prepare for accreditation and program review 
f.        Recruit students

Approved:  August 20, 1991
Updated:  May 1, 2011  

 

Executive Director


Under the direction of the Vice President of Academic Affairs, the Executive Director leads the successful development, implementation, and operation of a branch or satellite campus. The Executive Director is responsible for coordinating curriculum offerings with Academic Departments, overseeing components of curriculum delivery, and executing business services and the day-to-day management of campus operations.

Approved:  February 22, 2011
Updated:  May 1, 2011

 

Associate Director


Under certain circumstances an associate director may be assigned to assist a director with the management of specific programs within a program. Such assignments must be authorized and approved by the Vice President of Academic Affairs. The responsibilities and compensation, if any, will be determined on a case-by-case agreement reached in consultation with the Director, Division Chair, Dean and Vice President of Academic Affairs. A discrete list of duties and responsibilities will be drawn up for each position. Responsibilities may include any or all of the following as well as those which may be unique to the program. 

DUTIES AND RESPONSIBILITIES:

  1. Recruitment of Part-Time Faculty

a. Recruit and select part-time faculty
b. Orient and train part-time faculty
c. Evaluate part-time faculty 
d. Plan and participate in part-time faculty development

  1. Budget Administration

a. Monitor budgets 
b. Acquire new grant or financial resources 
c. Prepare budgets 
d. Allocate dollars to priority activities

  1. Program Supervision

a. Evaluate staff 
b. Update curriculae/courses 
c. Work in fulfilling Coordinating Board and SACS requirements 
d. Foster good teaching and planning in program 
e. Plan and participate in faculty development 
f. Work with the Curriculum Committee in approving courses

  1.  Program Functions

a. Handle student and faculty complaints 
b. Prepare class schedules 
c. Disseminate information in the program 
d. Resolve complaints and disputes 
e. Maintain an Advisory Board 
f. Maintain program equipment

  1. Internship Administration

a. Assist students with internship and training 
b. Maintain internship opportunities

  1.  Evaluations

a. Evaluate faculty performance 
b. Supervise student evaluations

  1.  Other

a. Advise and counsel students 
b. Handle program paperwork 
c. Prepare program book orders 
d. Make faculty load and registration assignments 
e. Prepare for accreditation and program review 
f. Recruit students

Approved:  February 22, 2011
Updated:  May 1, 2011

 

Dual Credit


Dual credit courses delivered by non-high school faculty will have course loads calculated in the same manner as a college non-dual credit course. The instructors responsibility and workload will include delivering content, giving feedback on assignments, interacting with students and facilitators, testing, grading, and reporting.

If the instructor of record oversees a high school instructor/facilitator who is responsible for most of the content, assignments, test, and grades, but the instructor of record primarily handles a small portion of the content, the reporting, and maybe the final exam, the course load should be prorated according to department protocol. It is suggested that a reduction to half-load be considered as an appropriate load in this case.

When determining whether a dual credit section has enough students to constitute a full class, the department chair should be equitable both to the faculty and to the college. The minimum and maximum class enrollments should be the same as those of a class offered to non-dual credit students. Any exceptions should be discussed with the Division Chair, if applicable, or the Dean.

Approved:  February 22, 2011
Updated:  May 1, 2011


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