Location of Board meetings shall be specified in the notice for the meeting.
Regular meetings of the Board shall be held monthly except as otherwise directed by the Chair of the Board. The Chair of the Board will set the date, time, and location of each meeting.
The time and place of special and emergency meetings shall be as set out in the notice for the meeting.
The agenda shall be prepared under the direction of the College President with the advice and consent of the Chair of the Board. Any Board member may place an item on the agenda.
Members of the Board shall be given notice of regular and special meetings at least 72 hours prior to the scheduled time of the meeting and at least two hours prior to the time of an emergency meeting.
Notice of all meetings shall provide for the possibility of a closed meeting during an open meeting, as provided by law. The Board may conduct a closed meeting when the agenda subject is one that may properly be discussed in closed meeting.
The order of business for regular Board meetings shall be as set out in the agenda accompanying the notice of the meeting. The order in which posted agenda items are taken may be changed by consent of all Board members present.
The Chair of the Board shall call a special meeting at the Chair’s discretion or on request by three or more members of the Board.
The Chair of the Board shall call an emergency meeting when the Chair of the Board or three or more members of the Board determine that an emergency or urgent public necessity, as defined by the Open Meetings Act, warrants the meeting.
The Board shall observe the parliamentary procedures as found in the most recent revision of Robert’s Rules of Order, except as otherwise provided in Board procedural rules or by law. Procedural rules may be suspended at any Board meeting by majority vote of the members present.
Voting shall be by voice vote or show of hands, as directed by the Chair of the Board. Any member may abstain from voting, and a member’s vote or failure to vote shall be recorded upon that member’s request.
At any public Board meeting, those persons broadcasting, recording a meeting shall not interfere with the timeliness of the meeting, the order of the agenda, nor shall they be disruptive to the general proceedings. Any persons participating in such activities as those listed above shall first identify themselves and state their purpose.
Board action shall be carefully recorded by the secretary or clerk; when approved, these minutes shall serve as the legal record of official Board actions. The written minutes of all meetings shall be approved by vote of the Board and signed by the Secretary of the Board.
The official minutes of the Board shall be retained on file in the office of the College President and shall be available for examination during regular office hours.
Discussion shall be addressed to the Chair of the Board and then the entire membership. Discussion shall be directed solely to the business currently under deliberation, and the Chair of the Board shall halt discussion that does not apply to the business before the Board.
The Chair of the Board shall also halt discussion if the Board has agreed to a time limitation for discussion of an item and that time limit has expired. Aside from these limitations, the Chair of the Board shall not interfere with debate so long as members wish to address themselves to an item under consideration.
Approved: 01-24-17