Audiovisual Equipment Use Policy

Equipment Services maintains a large inventory of multimedia equipment for instructional support. Equipment will be delivered for use on a one-time or regularly scheduled basis. Equipment that is in adequate supply can be reserved for semester use. These items will be picked-up for servicing at the end of the semester and will be returned upon request. Items checked-out on a semester basis may be placed into hourly use by Equipment Services in the event of equipment shortage. Operating hours are 7:00 a.m. to 4:00 p.m. Monday through Friday.


Priority for Equipment Check-Out

Equipment will be distributed for use according to the following priorities:

  • Classroom and official college programs
  • miscellaneous administrative use
  • faculty use for instructional preparation
  • support of student activities
  • other campus use

Equipment Services does not provide equipment for non-college sponsored activities.


Equipment Delivery/Sign-Out Procedure

On Campus Use: Equipment will be delivered to a secure location, set up before the time requested and retrieved by Equipment Services personnel. Requests must be received 24 hours in advance of the time at which the equipment is needed. If video or computer projection is required, the request must be received 48 hours in advance.

Off Campus Use: A request must be received 72 hours (not including weekends) prior to the time that the equipment is needed. Equipment Services cannot guarantee the availability of the desired equipment. The person making the request will be notified at that time if the equipment is not available. The person making the request must pick up, sign for, and return the equipment to Equipment Services Distribution, Russell Hall-121. For College-sponsored activities, Equipment Services personnel can be available for delivery, set-up, and retrieval of the requested equipment.

Equipment Deliveries for Off Campus, College Sponsored Functions: All functions must be scheduled where equipment can be delivered to a secure location and pick-up can be made during normal working hours. The request must be received and approved a minimum of 3 working days in advance of the setup.

Late Requests for Equipment: Equipment Services cannot guarantee availability and/or delivery of equipment requested less than 24 hours in advance of the need. Faculty and staff making late requests may have to pick up equipment, subject to availability, from Equipment Services in Russell Hall 121. The user must return this equipment unless prior arrangements have been made.


Eligibility for Equipment Check-Out

AC Employees: College-owned equipment may be reserved for use, subject to availability, by any employee of Amarillo College for use at a College-sponsored activity, provided that proper check-out procedures have been followed. Amarillo College reserves the right to deny use of equipment if deemed not to be in the interest of the College. Equipment may be checked-out for off campus use overnight and over weekends for instructional preparation or presentation and is subject to availability.

Students: Students may only check-out equipment for instructional/class projects, not for personal use. A valid student I.D., written authorization from the instructor and the type of equipment requested is required. The student=s instructor assumes responsibility for the use and security of the equipment. Students will follow the same procedures as Instructors/Employees for off campus equipment check-out.

Equipment Available for Class Use and Check-Out


  • 13" VHS/TV Combo
  • 1/2 inch. V.H.S. VCR's
  • Laser disc players
  • Monitor/TV's
  • DVD Players


  • LCD-Data, Video
  • Overhead Transparency
  • 35mm slide
  • Synchronized 35mm slide/cassette tape

LCD Projectors can be checked out for 24-48 hours. They cannot be requested for semester use.


  • PC laptops: can be checked out for 24 to 48 hours. Laptops cannot be requested for semester use.


  • Microphones/wireless and hand-held
  • Amplifiers/mixers
  • Speakers
  • Cassette tape players/recorders
  • CD players


  • Portable Tripod screens
  • Laser pointers
  • Easels
  • Flip charts/ portable dry erase boards
  • Markers


Equipment Purchase

Departments should contact Equipment Services to obtain equipment specifications and representative prices for departmental equipment needs. These acquisitions should be discussed and planned during the departmental budgeting process.

Future equipment acquisitions, by Equipment Services on behalf of the institution, are based on the repetitive use of a piece of equipment at one location, the obsolescence of the equipment and/or the serviceability of the equipment.


Equipment Repair

Equipment Services maintains qualified personnel and facilities to repair most types of equipment. Call either the HelpDesk or Equipment Services to request assistance with the repair of any malfunctioning equipment. In a request for repair, please specify the type of equipment, the location, when the malfunction occurred, and the nature of the problem.