Administrative Office Procedures I Syllabus for 2013-2014
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Course

POFT-1309-001 Administrative Office Procedures I

Prerequisites

POFI 2301 and POFT 1301-minimum grade of C or demonstrated competence

Course Description

Study of current office procedures, duties and responsibilities applicable to an office environment.

Student Resources Student Resources Website

Department Expectations

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Hours

(3 sem hrs; 2 lec, 4 lab )

Class Type

On Campus Course

Syllabus Information

Textbooks

The Administrative Professional Technology & Procedures; 14e; by Fulton-Calkins, Rankin, and Shumack; South-Western/ Cengage Learning; 2011
ISBN 978-0-538-73104-1

Gregg Quick Filing Practice, 5th edition, by Stewart/Trent, 2007, McGraw-Hill Irwin Publishing
ISBN 0-07-322288-7

Office Procedures Manual, by Garner, Amarillo College Bookstore

***NOTE:  These same references/supplies will also be used in POFT 1349, Administrative Office Procedures II.

Supplies

1. Textbooks -  The Administrative Professional Technology & Procedures, 14e, by Fulton-Calkins, Rankin, and Shumack: Thomson/South-Western/Cengage Learning, 2011, ISBN 978-0-538-73104-1
   Gregg Quick Filing Practice, 5t

   Student Performance

   \ PERFORMANCE/LEARNING OBJECTIVES (MINIMUM COMPETENCIES):  After completing the course, students will be familiar with the following:  (1) performing responsibilities of an administrative professional; (2) applying time management skills; (3) processing incoming/outgoing mail; (4) filing; (5) making travel arrangements; (6) preparing for business meetings; (7) preparing for the job search process; (8) applying business ethics; (9) producing mailable business documents; and (10) applying grammar rules.

   Students Rights and Responsibilities

   Student Rights and Responsibilities

   Log in using the AC Connect Portal

   In order to receive your AC Connect Email, you must log in through AC Connect at https://acconnect.actx.edu .

   If you are an active staff or faculty member according to Human Resources, use "Exchange". All other students, use "AC Connect (Google) Email".

   Expected Student Behavior

   CELL PHONES:      Please put cell phoneon vibrate and step out of the room to take your call.

   FOOD/DRINKS:       No food is allowed in the classroom.  Drinks are allowed if you leave them on the table by the door; however, no drinks are allowed at the computer stations.

   PLAGIARISM, CHEATING, AND INDIVIDUAL WORK ETHIC:  The Amarillo College policies and Code of Student Conduct is strictly adhered to when dealing with plagiarism, cheating, and duplication of work product.  Any evidence of plagiarism, cheating, or duplication of work product will result in a zero on the project or test in question.

   Grading Criteria

   ADMINISTRATIVE OFFICE PROCEDURES I GRADING
   Spring 2014

   15% Machine Trans.            See Attached Grading Schedule for Point Value

   40% Projects                        MLU #1, #2
                                                 Job Application Project
                                                 In-Basket Project
                                                 Mail Projects 11-1, 11-3

   25% Tests                              4 Major Exams

   5%   DCDs                             12 Grammar Drills

   5% Articles                            5 Professional Articles

   10% Filing                             Quizzes (number to be determined later)

   100% =                                   Final Course Grade

   All outside weekly classwork is due on the date assigned and due the evening that class meets.

   10 POINTS WILL BE DEDUCTED FROM EACH GRADE FOR EACH WEEK THE WORK IS LATE.

   You may keep your Job Application project when graded.  All other assignments will be kept by the instructor.  Papers will not be recorded until they are returned to the instructor.  If you fail to return graded assignments the same class period, you will receive a Zero for that assignment grade.

   If you have NO absences or no tardies with ALL work turned in, you will have three additional points added to your final course grade.

   NO file copies are necessary on ANY assignment EXCEPT the mailable letter units.  Envelopes are required on the mailable letter units ONLY.

   BYRD Business Building, Rooms 212 and 214 are available several days a week for computer use.  The times will be announced in class.  The third floor of the AC Library is also available for student use as well as the open computer lab located on the second floor of the BYRD Business Building.  Check schedules.

   Attendance

   Employees in the business world are expected to be at work promptly each day; therefore, students in business classes are expected to be in class promptly each day. This class meets once each week. After three absences for any reason, one point will be deducted from the semester average for each additional absence (4+). There are no excused absences. Three tardies equal one absence.  If you leave class for any reason while the class is being conducted, it will be counted as a tardy.

   Calendar

   ADMINISTRATIVE OFFICE PROCEDURES I, POFT 1309
   7:00 pm – 9:45 pm, Wednesday Evenings
   Spring, 2014

   WEEK 1:	Wed., Jan. 22 Assignment:	Orientation Syllabus Chapters 1-2 Discuss Chapters 1-2 (as much as time allows—complete on your own) Discuss Reference Guide (p. 411-430) Discuss Professional Articles Discuss Communication Power Drills (end of chapters) Read Chapters 1-3    Communication Power Drills DCD1-b, DCD2-b, DCD3-b Have first Article Ready to Present Bring OP Manual by Garner
   WEEK 2:	Wed., Jan. 29     Assignment:	Present Article #1 Communication Power Drills, Chapters 1-3, Due Discuss Chapter 3 Discuss Letter Mailability and OP Manual Discuss Sample Letters & Envelopes in OP manual Study for Test #1, Chapters 1-3 Prepare Article #2
   WEEK 3:	Wed., Feb. 5     Assignment:	Present Article #2                  Discuss MLU #1 Demonstrate and Assign Dictaphone Schedule Major Test on Chapters #1-3 Read Chapter 4 and Chapter 5 Begin MLU #1; Due February 19.  Have questions ready for discussion                   during next class meeting. Communication Power Drills DCD4-b & DCD5-b
   WEEK 4:	Wed., Feb. 12   Assignment:	Discuss Chapter 4 & Chapter 5 Take questions on MLU #1 Discuss Major Test #1 (Chapters 1-3) Communication Power Drills DCD4-b & DCD5-b due Read Chapter 11 Complete MLU #1 Prepare Article #3
   WEEK 5:	Wed., Feb. 19   Assignment:	Turn in MLU #1 Discuss MLU (#2 DUE March 19) Present Article #3 Discuss Chapter 11 Discuss Mail Projects 11-1 & 11-3 (pp. 291-292 in textbook) Work On MLU #2 Work on Mail Projects 11-1 & 11-3 (pp. 291-292 in textbook) DUE Mar 5 Prepare Article #4 Read Chapters 9 & 10
   WEEK 6:	Wed., Feb. 26   Assignment:	Discuss Chapters 9 & 10 Return and Discuss MLU #1 Answer questions on MLU #2 due March 19 Present Article #4 Communication Power Drills DCD9-b, DCD 10-b, DCD 11-b Complete Project 11-1 & 11-3 Read Chapter 14 Work on MLU #2 Study for Test #2 on Chapters 4, 5, 9, 10, 11
   WEEK 7:	Wed., Mar. 5   Assignment:	Discuss Chapter 14 Projects 11-1 & 11-3 Due Communication Power Drills DCD9-b, DCD 10-b, DCD 11-b Major Test #2 on Chapters 4, 5, 9, 10, 11 Communication Power Drills DCD 14-b Complete MLU #2   Prepare Article #5 Pick a Job Form  --  make a copy.  Give me the original of the form. You need to keep a copy
   	March 10-16	SPRING BREAK
   WEEK 8:	Wed., Mar. 19   Assignment: Grading:	Discuss Application Forms, Building a Resume, Letters of Application, Follow-up (Thank You) Letters, Resignation Letters, Fringe Benefits, Job Application Project. Turn in Communication Power Drills DCD 14-b Discuss Job Application Project Work on Job Application Project:  Due Various Times   5 points         Selection of a Job  (Due today) 30 points         Application Letter (Due April 2) 35 points         Resume (Draft due March 26) Final due April 9 20 points         Thank You Letter (Due April 2) 10 points         Application Form (located in OP Manual; use black ink and                         handwrite (Due March 26)
   WEEK 9:	Wed., Mar. 26   Assignment:	Conclude “Job Search” Discussion Answer questions about Job Application Project Review for Test #3, Chapter 14 Resume Draft and Application Form Due Study for Test #3 Communication Power Drills DCD7-b, DCD 12-b, DCD13-b Read Chapter 12 and Chapter 13 Application Letter and Thank you letter due next week
   WEEK 10:	Wed., Apr. 2       Assignment:	Discuss Chapter 12 Discuss Chapter 13 Turn in Application Letter & Thank you letter Return Resumes for corrections Preview In-Basket Project Turn in Communication Power Drills DCD7-b, DCD 12-b, DCD13-b Major Test #3 Begin work on In-Basket Project (Due April 23) Prepare final copy of resume Read Chapter 7 and pages 1-10 of filing practice set. ***REMEMBER TO BRING FILING PRACTICE SET TO CLASS     BEGINNING APRIL 9!!
   WEEK 11:	Wed., April 9	Return Major Test #3 Turn in final copy of resume Answer Questions about In-Basket Project Discuss Chapter 7; Begin Filing Practice Set Various Quizzes and Assignments will be determined as we work through the filing practice set.  A more definite schedule will be announced when we begin.
   WEEK 12:	Wed., April 16 Assignment:	Work on Filing Practice Set Filing to be announced Complete In-Basket Exercise
   WEEK 13:	Wed., April 23   Assignment:	In-Basket Project Due Work on Filing Practice Set Filing to be announced
   WEEK 14:	Wed., April 30 Assignment:	Work on Filing Practice Set Filing to be announced
   WEEK 15:	Wed., May 7   Assignment:	Complete Filing Practice Set Review for Final Examination on Chapters 7, 12 & 13 Complete Filing Practice Set Study for Final Exam
   WEEK 16:	Wed., May 14	Final Examination over Chapters 7, 12, & 13

    

   Additional Information

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   Syllabus Created on:

   11/30/-1 12:00 AM

   Last Edited on:

   11/30/-1 12:00 AM