Administrative Office Procedures I Syllabus for 2015-2016
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Instructor Information
Instructor
Carol Carter (Curriculum Vitae)Office Location
Office Hours
Before or after class or by appointment
Course Information
Recording Policy
Disability Statement
Any student who, because of a disabling condition, may require some special arrangements in order to meet course requirements should contact disAbility Services (Student Service Center room 119, phone 371-5436) as soon as possible.
Statement for Mental Health and Advocacy & Resource Center:
As a student you may experience a range of issues that can cause barriers to learning, such as strained relationships, increased anxiety, alcohol/drug problems, feeling down, difficulty concentrating and/or lack of motivation. These mental health concerns or stressful events may lead to diminished academic performance or reduce a student's ability to participate in daily activities. Amarillo College offers services to assist you with addressing these and other concerns you may be experiencing. If you or someone you know are suffering from any of the aforementioned conditions, you can learn more about the broad range of confidential mental health services available on campus by calling the AC Counseling Center at 806-371-5900. The AC Counseling Center website is https://www.actx.edu/counseling/ . Also, if you are in need of social services (affordable housing, utilities, transportation, food, clothing, childcare, medical/dental/vision, legal), please call the AC Advocacy & Resource Center at 806-371-5439. The AC Advocacy & Resource Center website is https://www.actx.edu/arc
Amarillo College Tutoring for Success Policy:
Administrative Drop Policy
N/A
Student Withdrawal Procedures
N/A
Privacy Statement
The Amarillo College Privacy Policy is found at https://www.actx.edu/-amarillo-college-privacy-notice , and applies to all Amarillo College students. If you have questions about this privacy statement or you believe that your personal information has been released without your consent, send email to humanresources@actx.edu .
Course
POFT-1309-001 Administrative Office Procedures I
Prerequisites
Prerequisite: POFI 2301 and POFT 1301-minimum grade of C or demonstrated competence
Course Description
Study of current office procedures, duties and responsibilities applicable to an office environment.
Student Resources Student Resources Website
Department Expectations
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Occupational License Disclaimer
Hours
(3 sem hrs; 2 lec, 4 lab )
Class Type
On Campus Course
Syllabus Information
Textbooks
The Administrative Professional: Technology & Procedures; 14th Edition w/CD; by Fulton-Calkins, Rankin, and Shumack; ISBN 978-0-538-73104-1, South-Western/ Cengage Learning; 2011
Gregg Quick Filing Practice, 5th edition, by Stewart/Trent, 2007, McGraw-Hill Irwin Publishing, ISBN 0-07-322288-7
Administrative Office Procedures I Manual, by Garner, Amarillo College Bookstore; one USB portable storage device; No. 10 envelopes, pen, paper, paper clips.
Supplies
The Administrative Professional: Technology & Procedures; 14th Edition w/CD; by Fulton-Calkins, Rankin, and Shumack; ISBN 978-0-538-73104-1, South-Western/ Cengage Learning; 2011
Student Rights and Responsibilities
Log in using the AC Connect Portal
In order to receive your AC Connect Email, you must log in through AC Connect at https://acconnect.actx.edu .
If you are an active staff or faculty member according to Human Resources, use "Exchange". All other students, use "AC Connect (Google) Email".
Expected Student Behavior
No behavior expectations available
Grading Criteria
GRADING SCALE: 90-100 = A; 80-89 = B; 70-79 = C; 60-69 = D; <60 = F
Tests = 30%
Projects = 40%
Filing = 10%
Machine Transcription = 15%
Data File Assignments = 5%
Final Grade =100%
Attendance
Employees in the business world are expected to be at work promptly each day; therefore, students in business classes are expected to be in class promptly each day. This class meets twice each week. After two absences for any reason, one point will be deducted from the semester average per absence. There are no excused absences. Three tardies equal one absence. If you leave class for any reason while the class is being conducted, it will be counted as a tardy. If you are more than 5 minutes late to a class, it will be counted as an absence.
Calendar
ADMINISTRATIVE OFFICE PROCEDURES I, POFT 1309
12:00 – 1:15 p.m. Monday/Wednesday
Fall 2015
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WEEK 1: |
Mon., Aug. 24
Assignment:
Wed., Aug. 26
Assignment:
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Orientation; Syllabus; Chapter 1, Entering the Workforce
Read Chapters 1-2
Review Chapter 1 and Discuss Chapter 2, Becoming a Professional Discuss Reference Guide ( pp. 320-344) Discuss Data File Assignments (end of chapters) Website: www.cengage.com/officetech/fultoncalkins
Read Chapters 3-4 Data File Assignments: CH01 (#8 Memo, p. 19); CH02 (#4 Email, p. 35) Bring OP Manual by Garner |
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WEEK 2: |
Mon., Aug. 31
Assignment:
Wed., Sept. 2
Assignment:
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*Data File Assignments CH01 and CH02 Due! Discuss Chapter 3 Discuss Sample Letters & Envelopes in OP manual
Data File Assignments: CH03 (#6 Seminar Letter, p. 52); CH04 (#4 NewsRelease, p. 70)
Discuss Chapter 4, Working Ethically
Study for Test #1 (Chapters 1-4) Read directions for MLU#1 in OP Manual |
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WEEK 3: |
Mon. Sept. 7
Wed., Sept. 9
Assignment:
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LABOR DAY HOLIDAY
*Data File Assignments CH03 and CH04 Due! Discuss and Begin MLU #1; *Due Sept. 16! Test #1 (Chapters 1-4)
Read Chapter 6, Developing Customer Focus Read MLU #2 in OP Manual
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WEEK 4: |
Mon., Sept. 14
Assignment:
Wed., Sept. 16
Assignment:
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Discuss Chapter 6 Discuss MLU #2; *Due Sept. 28
Read Chapter 9, Handling Telecommunications Data File Assignments CH06 (#4, Email, p. 100); CH09 (#6, Recycling, p. 162)
Discuss Chapter 9, Handling Telecommunications *MLU #1 Due!
Read Chapter 12, Handling Mail and Retaining Records Work on Data File Assignments CH06 and CH09 |
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WEEK 5: |
Mon., Sept. 21
Assignment:
Wed., Sept. 23
Assignment:
|
Complete Discussion on Chapter 9 & Begin Chapter 12, Mail
Complete MLU #1 & Data File Assignments CH06 and CH09
Discuss Chapter 12, Mail Discuss Mail Projects * Data File Assignments CH06 and CH09 Due Today!
*Mail Projects: Building Workplace Skill #1, p. 234, “Send Outgoing Mail” & Building Workplace Skill #2, p. 235, “Handle Incoming Mail” Data File Assignment CH12 (#3, Schedule, p. 235)
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WEEK 6: |
Mon., Sept. 28
Assignment:
Wed., Sept. 30
Assignment:
|
*Mail Projects Due and MLU #2 Due Today! Review for Test #2 Discuss Machine Transcription/Dictaphone
Complete Data File Assignment CH12; Due Sept. 30 Work on Machine Transcription Tape #1 (*Due Oct. 7) Study for Test #2 (Chapters 6, 9, 12)
Test #2 (Chapters 6, 9, 12) *Data File Assignment CH12 Due Today!
Machine Transcription Tape #1 Read Chapter 10, Planning Meetings and Events Data File Assignments CH10 (#4, Seminar, p. 185) and CH13 (#4, Expense Report—Excel File, p. 254); *Due Oct. 7
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WEEK 7: |
Mon., Oct. 5
Assignment:
Wed., Oct. 7
Assignment:
|
Discuss Chapter 10 and Business Meeting Project
Read Chapter 13, Travel *Business Meeting Project Due Oct. 12 Complete Machine Transcription Tape #1; Due Oct. 7!
*MT Tape #1 and Data File Assignments CH10 and CH13 Due Today!!! Discuss Chapter 13 and Travel Project.
Begin Machine Transcription Tape #2 Work on Business Meeting Project (*Due Oct. 12)
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WEEK 8: |
Mon., Oct. 12
Assignment:
Wed., Oct. 14
Assignment:
|
*Business Meeting Project Due Today! Review for Test #3 (Chapters 10, 13)
Work on Machine Transcription Tape #2; Due Oct. 19! Study for Test #3 (Chapters 10, 13) Read Chapter 15, Seeking Employment
Test #3, Chapters 10, 13 *Travel Project Due!
Begin Discussion of Chapter 15, Seeking Employment (Discuss Application Forms, Building a Resume, Letters of Application, Follow-up/Thank You Letters, Resignation Letters, Fringe Benefits, Seeking Employment Projects)
Bring a draft of your Letter of Application and Resume *Data File Assignment CH15 (#4, Letter, 297)
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WEEK 9: |
Mon., Oct. 19
Assignment:
Wed., Oct. 21
Assignment: |
Continue “Job Search” Discussion *Machine Transcription Tape #2 Due Today!
Seeking Employment Projects—Due Nov. 4 Grading: 35 points Application Letter 35 points Resume 20 points Thank You Letter 10 points Application Form (located in OP Manual; use black ink and handwrite)
*Machine Transcription Tape #2 & Data File Assignment CH15 Due Today!! Continue “Seeking Employment” Discussion
Seeking Employment Project—Due Nov. 4 |
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WEEK 10: |
Mon., Oct. 26
Assignment:
Wed., Oct. 28
Assignment: |
Continue “Seeking Employment” Discussion
Seeking Employment Project—Due Nov. 4
Continue “Seeking Employment” Discussion
Seeking Employment Project—Due Nov. 4 |
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WEEK 11: |
Mon., Nov. 2
Assignment:
Wed., Nov. 4
Assignment:
|
Conclude “Job Search” Discussion Review for Test #4, Chapter 15
Seeking Employment Project—Due Nov. 4
Test #4, Chapter 15 Seeking Employment Project Due Today!
Read Chapter 11, Managing Records ***REMEMBER TO BRING FILING PRACTICE SET TO CLASS BEGINNING NOVEMBER 7!! |
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WEEK 12: |
Mon., Nov. 9
Assignment:
Wed., Nov. 11
Assignment: |
Discuss Chapter 11, Managing Records
Read pages 1-10 of filing practice set. Complete “Getting Started” Handout Data File Assignment CH11 (#5, Email, p. 215)
Begin Filing Practice Set *Getting Started” Handout Due!
Filing Practice Set: Complete Exercises 1-5 |
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WEEK 13: |
Mon., Nov. 16
Assignment:
Wed., Nov. 18
Assignment: |
Filing Practice Set: Exercise 6, Quiz 1 *Data File Assignment CH11 Due!
Filing Practice Set: Complete Exercises 7-12
Filing Practice Set: Exercise 13, Quiz 2
Filing Practice Set: Complete Exercises 14-19 |
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WEEK 14: |
Mon., Nov. 23
Assignment:
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Filing Practice Set: Exercise 20, Quiz 3
Filing Practice Set: Complete Exercises 20-27 Filing Practice Set: Complete Exercise 28
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WEEK 15: |
Mon., Nov. 30
Assignment:
Wed., Dec. 2 Assignment: |
Quiz 7
Review for Final Exam
Review for Final Exam Study for Final Exam; Chapter 11 & Filing Practice Set |
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WEEK 16: |
Mon., Dec. 7 |
Final Examination over Chapter 11/Filing Practice Set from |
Additional Information
No additional information available
Syllabus Created on:
11/30/-1 12:00 AM
Last Edited on:
11/30/-1 12:00 AM