Key and Access Fob Guide

Security & Eligibility

• Building Security: All buildings remain locked outside of scheduled classes and working hours.
• Eligibility: Keys and fobs are issued only to AC employees or contractors upon the recommendation of a Department Chair, Division Chair, or Administrative Head. Student employees are not eligible.
• Authorized Use: Entry is for official College business only. Employees entering after hours must ensure all doors are secured and must not grant entry to unauthorized individuals.

Issuance & Fees

• Request Process: Supervisors must submit a request via the Megamation work order system (Physical Plant webpage) including the employee’s name and GL Account.
• Cost: Keys are $7.00; Access fobs are $15.00.
• Fulfillment: Physical Plant will notify the requestor when items are ready. Standard keys may take 6–8 weeks if not in stock; fobs are generally available immediately.
• Limits: Only one key/fob is permitted per person per building.

Returns & Transfers

• Ownership: All keys/fobs remain property of Amarillo College.
• Mandatory Return: Items must be returned to the Physical Plant/General Services Office if an employee:
  • Transfers to another department/building.
  • Is requested to do so by a supervisor.
  • Terminates employment.
• Retrieval: The AC Police Department may be dispatched to retrieve unreturned keys from terminating employees as requested by the appropriate department.
• Prohibitions: Keys/fobs may never be transferred directly between individuals or duplicated.

Loss or Theft

• Report lost or stolen keys immediately to the Physical Plant, your supervisor, and the AC Police Department.