Transfer Students

Items Required for Student Transfer

Amarillo College (AC) transfer students should complete the standard Admission requirements. 

  • If the student is under the age of 18 and all college hours were completed while the student was still in high school, the college transcript(s) will still be required, but the student will not be considered as a transfer student and will also be required to provide proof of high school graduation via official high school transcript or GED certificate to ensure the student is eligible to enroll in non-high school dual credit/high school concurrent pathways. 
  • If the student is over the age of 18, then the college transcript(s) are the only documents required for admissions purposes. However, the student may also wish to provide a copy of the high school transcript because it may provide documentation needed for financial aid, athletic eligibility, TSI exemption (e.g. College Prep coursework), or Advising (e.g. high school chemistry pre-requisite exemption) purposes. 

If a student is declared as “Non-Degree Seeking” and they plan to only enroll at AC for a short duration with the intent to immediately transfer credits elsewhere, the student must still meet all Admission requirements. However, this student will only be required to provide an official college transcript from the last institution attended unless additional transcripts are needed to provide proof of course pre-requisite completion and/or TSI exemption status. 

Specific transfer grades and coursework completed at other colleges/universities will not appear on the AC transcript or be calculated into the AC cumulative GPA that is used for AC honors or graduation-requirement purposes. However, transfer coursework may still affect a student’s admission to certain AC programs with secondary admission processes and may still affect their financial aid, scholarship, athletic, veteran funding, or other types of eligibility and funding. In addition, grades earned at other institutions (e.g. A+) will be transferred into the format most closely mirroring AC’s numbering and grade scheme. In the instance AC does not have an equivalent AC course, the course may be brought in as a generic elective credit. 

Once a transcript is evaluated, students will receive an email sent to the AC email account that lets them know where to go to view the credit. 

Generic information on the transfer of Grades of D and other Transfer-related topics can be found on the AC website. 

Amarillo College includes grades of A-F in the grade scale. Please note that a grade of “D” is technically a passing grade based on the AC grade scale, but may lead to academic probation/suspension, transfer, or degree applicability issues.

 The AC catalog contains more information.

  • “Academic Policies and Information” – This section of the catalog includes the grade points and quality points. 
  • “Courses” – If a grade that is higher than the grade listed in the “Academic Policies and Information” is required as a course pre-req, the requirement will be listed in the “Courses” section of the catalog (i.e. click a course and see the drop down to view any course pre or co-req requirements). Note: Some programs may have enforced “sequencing” that may not be reflected in the catalog. 
  • “Programs/Degrees” – If a grade that is higher than the minimum grade listed in the “Academic Policies and Information” is required for a program/degree, it will be listed in the narrative section of the programs/degrees section for that certificate/program. 

Course-specific grading information should be included in each course syllabi and any program with a secondary admission process should likewise include any specialized grading information related to course, program, or progression in their program handbook. 

 

  1. Students who have a question about the transcript evaluation or a dispute regarding the evaluation should first contact the Registrar’s Office at registrar@actx.edu. The question/issue will be routed to the first available team member.
  2. If the question is not sufficiently answered or a resolution is not met by the originally assigned team member, please contact the Director of Admissions and Registrar, Kristin McDonald-Willey and explain the issue. Kristin will ensure a response is given and/or secondary review occurs.
  3. In the rare event that a course transfer should have occurred and a transfer resolution cannot be met, a Transfer Dispute Resolution form may need to be filed with the Texas Higher Education Coordinating Board.

Academic
Students who transfer to AC and were not previously in academic good standing at the previous institution, will be accepted to AC on an “academic probation” status. At AC, transfer students admitted to AC on an “academic probation” status, must earn a 2.0 during the first enrolled AC term to avoid moving to an “academic suspension” status.  Students placed on academic suspension are ineligible to enroll the next academic term. 

Students who transfer to AC in “good” academic standing from another institution will be admitted to AC on good academic standing and will not move to an academic probation status, unless they meet the College standard for “probation” which occurs when both the AC cumulative GPA falls below a 2.5 and the term GPA falls below a 2.0 term GPA.

Financial Aid
If a student is on financial aid warning, suspension, or had other financial-related issues at a transfer institution, they should contact financial@actx.edu with any questions about how their AC status may likewise be affected. 

Disciplinary
Student noted as having disciplinary issues or disciplinary suspensions at other institutions will have their file reviewed by Bob Austin, Vice President of Student Affairs. Likewise, students who do not correctly disclose their academic standing on their application for admission may likewise be referred to Bob Austin for record review. 

Amarillo College does not issue the I-20 documents for F-1 student study and students who apply to AC must have a valid US mailing address/place of residence to list on the application. However, students who have attended an out-of-country college/university and wish to transfer their credit to AC can send us documents and have their transcript evaluated. 

Students who are no longer AC students and transfer from AC prior to completing an AC degree or certificate, may be considered for Reverse Transfer consideration. Many Texas public four year institutions will automatically send AC transcript(s) to facilitate reverse transfer consideration. For instances where the transfer institution does not automatically send AC transcripts or the student desires consideration for a particular degree/certificate, the student may choose to send AC an updated transcript and initiate Reverse Transfer consideration by directly contacting AC. More information on Reverse Transfer is found on the AC website.

AC will accept unofficial college transcripts (i.e. transcripts the student is providing the institution) for preliminary advising and testing/test exemption purposes. However, for a college transcript to be counted as “official”, it must be sent to AC directly from the college/university and/or their transcript partner.

Students should contact their previous institution(s) to request information on how to send AC an up-to-date transcript. AC is set up to accept EDI transcripts and can also accept official, digital, transcripts sent from the 3rd party transcript company/transfer institution to registrar@actx.edu. Students may also request the transfer institution send an official transcript via mail to AC at the following address:

Amarillo College
ATTN: Registrar’s Office
PO Box 447
Amarillo, TX 79109

The focus of this page is to assist students with the initial transfer process into AC. However, if you are an AC student who wishes to transfer to another college/university, please ensure you consistently maintain your Transfer Connections and that you likewise connect to the appropriate AC resources. These connections will help ensure both institutional and transfer success. In addition, students who are ready to transfer can find out more information about requesting AC transcripts for yourself or other parties on our Transcript Information request page.

 

Transfer Liaison

If you need assistance with any portion of the AC transfer process, please contact Jamie Perez, Transfer Success Coordinator.

Phone: (806) 371-5121

 

AC SPOTLIGHT