Room Scheduling

  • Agency Outside of Amarillo: If you are from an agency outside of Amarillo College, please contact Leslie Shelton at (806) 467-3041 for rental procedures.
  • Class Definition: A class is any course that has a Colleague identification number or synonym and is academic, continuing education or professional development.
  • Requestion Equipment or Unique Room Set Up: All requests for a specific setup for events must be reviewed by the Physical Plant before the event. With questions, please contact the Physical Plant at (806)345-5560.

Requesting equipment or a unique room set up:

The Use of College Property form (UCP) is to be used if you need technical equipment and a particular layout.  All UCP forms are to be submitted directly to the Business Office for approval and processing.  The Business Office will distribute copies of the UCP form to all areas requiring information listed on the UCP such as Physical Plant, Equipment Services and Registrars Office.  UCP forms must reach the Physical Plant at least ten days before the event date.  Click here for more information.


Please contact Equipment Services at (806)371-5410 at least 10 days in advance to reserve audio/visual equipment.

  • Room Approval Process: Anytime a class or special event is to be created, the room assignment must be approved by a room scheduler in the Registrars Office. 
  • Special Event Definition: A special event is anything that is not set up with a synonym, such as parties, meetings, conferences, seminars, workshops, or study sessions.

Majority of Amarillo Course Scheduling:

Classroom Scheduler in the Registrars Office (806)371-5330.
Washington St. Campus, West Campus & East Campus
To request or schedule a room click here.

Downton Campus / Business & Industry Center Scheduling:

*Scheduling Not Available

College Union Building Scheduling: 

(Requires UCP Form. To request CUB use please click here.)

Concert Theatre/Common Lobby Scheduling:

Monty Downs: (806) 371-5358

Experimental Theatre Scheduling:

 Monty Downs: (806) 371-5358

Hereford Campus Academic Scheduling:

Daniel M. Esquivel: (806) 379-2700

Moore County Campus Scheduling:

Janet Casado : (806) 379-2731

Ordway Auditorium Schduling: 

Monty Downs: (806) 371-5358

To schedule a space for a special event:

Please have this information ready when filling out this form.

  • Title of event
  • Type of event: meeting, rehearsal, training, seminar
  • Department holding the event
  • Requestor/contact person name and phone number
  • Start/End times
  • Set up or takedown time (if needed)
  • Date(s) of event
  • Room: If you have a preferable room or building, please indicate. If this is not available, you will be contacted.

Please use our Special Event request form!

If you are from a company outside of Amarillo College, please contact Karen Brogdon at (806) 371-2907 for rental procedures.

Contact Us

Washington Street Campus, Enrollment Center
P.O. Box 447
724 W. 24th Ave
Amarillo, TX 79109
Fax: (806) 371-5066


Monday - Thursday: 9:00am to 5:00pm
Friday: 9:00am to 12:00pm
Saturday: Closed

Please check the Master Calendar for school holidays and closures.