Room Scheduling general information

 A class is any course that has a Colleague identification number or synonym and is academic, continuing education or professional development.

A “special event” is anything that is not set up with a synonym such as parties, meetings, conferences, seminars, workshops, or study sessions.
Anytime a class or special event is to be created, the room assignment must be approved by a room scheduler in the Registrar’s Office. 
Requests for specific setup for events must reviewed by the Physical Plant before the event data. For questions, please contact Physical Plant at (806)345-5560.
If you are from an agency outside of Amarillo College, please contact Chrissy Mayhall at (806) 371-2907 for rental procedures.
Requesting equipment or a unique room set up:
The Use of College Property form (UCP) is to be used if you need technical equipment and a particular layout.  All UCP forms are to be submitted directly to the Business Office for approval and processing.  The Business Office will distribute copies of the UCP form to all areas requiring information listed on the UCP such as Physical Plant, Equipment Services and Registrar’s Office.  UCP forms must reach the Physical Plant at least ten days before the event date.  Click here for more information.
Please contact Equipment Services at (806)371-5410 at least 48 hours in advance to reserve audio/visual equipment.



Room Schedulers and the buildings they schedule: Keith Gamblin of Registrar’s Office (806)371-5330.
Washington St. Campus, West Campus & East Campus

To request or schedule a room click here.


Monty Downs - (806)371-5358
Experimental Theatre, Concert Hall Theatre and the Common Lobby, Ordway Auditorium

Jeanetta Smiley - (806)371-5259
College Union Building - requires UCP form.

To request CUB use please click here.

Chrissy Mayhall - (806)371-2907
Business & Industry Center and Nixson Gym.

Daniel M. Esquivel - (806)379-2700
Academic Scheduling

Kristin A. Johnson - (806)934-7239
Moore County

Danielle Arias - (806)934-7227
Moore County 


Special Event Space Scheduling:

To schedule a space for a special event:


Please have this information ready when filling out this form.

  • Title of event
  • Type of event: meeting, rehearsal, training, seminar…
  • Department holding the event
  • Requestor/contact person name and phone number
  • Start/End times
  • Set up or takedown time (if needed)
  • Date(s) of event
  • Room: If you have a preferable room or building, please indicate. If this is not available, you will be contacted.

Please use our Special Event request form!


If you are from a company outside of Amarillo College, please contact Chrissy Mayhall at 371-2907 for rental procedures.